Documents are the life blood of every organization, and the fax list cornerstone to every business process. Document types range from sales and marketing collateral to financial reports, employment applications, human resource forms and business letters. The list goes on and on. While all are important, this article fax list focuses on three universally received documents: purchase orders, invoices and contracts, and how these documents can be received and disseminated with inbound fax automation. What is Inbound Fax Automation?
Inbound fax automation is the fax list process in which faxes are received by a fax server and disseminated to the intended recipients by e-mail, network printer, document management system, network directory or database. The fax server routes these fax messages by the use of one or more fax list of the following criteria; file characteristics (name, date, time), content (scanned from OCR or barcode) or telephony protocol (CSID/ANI/DID or DTMF) information. The primary benefits achieved include:
Even if you have a dedicated fax line for fax list receiving purchase orders, it is difficult to get copies of the P.O. to all concerned individuals and departments in time to ensure customer satisfaction. Orders may be delayed, misrouted or simply misplaced. When customers call to follow up on the P.O. they just fax list faxed, are you ready to respond? When inbound fax automation solution is properly implemented all concerned parties immediately receive the P.O. in the format they require. The sales rep for the account could receive a PDF e-mail attachment, while another fax list copy is sent to a printer in the Order Entry or Accounts Payable departments. Purchase orders are like money in fax list the bank. Fax transmission remains a popular means of sending purchase orders because it shares the best features of e-mail and snail fax list mail.